Clinic Coordinator

Getzville, NY

Full Time

Experienced

WEINBERG CAMPUS
Caring is more than what we do. It's who we are.
Founded over 100 years ago, Weinberg Campus is a non-profit organization committed to providing the highest level of medical care, personal attention, and skilled services. Our welcoming campus includes a variety of senior apartments, assisted living, memory care, skilled nursing care, and state-of-the-art rehabilitation.

I. JOB SUMMARY:

Perform a variety of medical records responsibilities. All appoint functions for our participants at the day center and prospective enrollees. In collaboration with clinic staff, establish own work plan and priorities, using and/or modifying established procedures to assure timely completion of assigned work in conformance with established departmental policies and standards.

ESSENTIAL DUTIES:

Establish new patient charts, maintain charts, and assist in closing records for participants that have either disenrolled or expired from the program.
File (scan/import) documents and faxes in charts expeditiously and accurately.
Request or fax medical records to/from various providers offices and assist with authorization to release medical information from t and to providers.
Maintain an organized filing/scanning system of all patients’ medical records.
Initiate, implement, develop authorizations and referrals into the EHR system for all outside appointments and coordinate with transportation staff.
Booking of all outside consultation appointments for participants and send all documentation needed to providers.
Inform all participants and/or caregiver of all outside appointments that have been scheduled.
Inform/provide printed participants and/or caregiver of all special instructions that may be needed for outside appointments.
Scheduling and prepares charts for prospective enrollee to ensure completed in a timely manner in the clinic.
Retrieves and tracks all consults from medical appointments; maintains consults and closes out referrals in the EHR.
Assists clinic staff as office coordinator as needed.
Additional job duties as assigned.

POSITION SPECIFIC COMPETENCIES:

Excellent written and verbal communication skill.
Must have proficient computer skills.
Ability to establish effective relationships with elderly patients and their caregivers.
Ability to work independently and exercise sound judgement.
Ability to establish working relationships with physicians and medical staff.

PERSONAL OR PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical health sufficient to meet the ergonomic standards and demands of the position.
Able to lift, push, pull, and/or carry objects weighing up to 25 pounds.

Education:

High School graduate or equivalent
License: N/A
Certification: CPR Certification or willingness to be certified essential
Experience: Minimum 2 years’ experience in customer service, clinical office coordinator

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I certify that the answers given by me on this application are true and correct to the best of my knowledge. I understand that if, upon investigation, anything contained in this application or supporting documents is found to be false, or a material omission exists which might adversely affect, in the opinion of management, my continued employment, I will be subject to dismissal at any time.

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